Do volunteers need an account to sign up?

No, volunteers don't need an account. They simply click your shared link, enter their name, and choose which tasks they want to help with.

Is Many Hands Task Tracker free?

Yes, Many Hands Task Tracker is completely free for everyone. There are no hidden costs or premium tiers.

What can I use Many Hands Task Tracker for?

Many Hands is perfect for coordinating family projects, community service events, church volunteer activities, work team tasks, event planning, and any group activity that needs volunteer coordination.

How do I share tasks with volunteers?

After creating a task, you'll get a unique shareable link. Send this link via text, email, or social media. Anyone with the link can view the task and sign up to help.

Privacy Policy

Last Updated: December 2024

1. Introduction

Many Hands Task Tracker ("Many Hands," "we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our volunteer coordination and task management web application (the "Service"). Please read this policy carefully to understand our practices regarding your personal data.

2. Information We Collect

We collect several types of information to provide and improve our Service:

Account Information

Email address (required for account creation)
Display name (optional, can be set in account settings)
Authentication data when you sign in via Google or Apple (name, email, profile identifier)

Usage Information

Tasks you create, including titles, descriptions, and action items
Volunteer sign-up information for your tasks
Device information (browser type, operating system)
Log data (IP address, access times, pages viewed)

Volunteer Information

When volunteers sign up for tasks, they provide their name, email address, and optionally a phone number. This information is collected to facilitate volunteer coordination and is visible to the task creator.

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide, operate, and maintain the Service
To create and manage your user account
To enable task creation and volunteer coordination features
To send you service-related notifications and updates
To respond to your inquiries and provide customer support
To improve and optimize the Service through analytics and usage patterns

4. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your personal data based on the following legal grounds:

Contract Performance: Processing necessary to provide the Service you requested
Legitimate Interests: Processing for our legitimate business interests, such as improving the Service
Consent: Where you have given explicit consent for specific processing activities
Legal Obligations: Processing necessary to comply with applicable laws

5. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

With volunteers who sign up for your tasks (task details and your contact preferences)
With service providers who assist us in operating the Service (hosting, analytics)
When required by law, court order, or governmental authority
To protect our rights, privacy, safety, or property, or that of our users

6. Third-Party Services

We use the following third-party services to operate our platform:

Supabase: For database hosting, authentication, and backend services (Privacy Policy: supabase.com/privacy)
Vercel: For application hosting and deployment (Privacy Policy: vercel.com/legal/privacy-policy)
Google/Apple: For optional social authentication (subject to their respective privacy policies)

7. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience:

Types of Cookies We Use

Essential Cookies: Required for the Service to function, including authentication and session management
Preference Cookies: Remember your settings such as language preference and theme (light/dark mode)
Analytics Cookies: Help us understand how users interact with the Service to improve functionality

You can manage cookie preferences through your browser settings. Disabling certain cookies may affect the functionality of the Service.

8. Data Retention

We retain your personal information for as long as necessary to provide the Service and fulfill the purposes described in this policy:

Account data is retained until you delete your account
Task and volunteer data is retained until the task is deleted or your account is closed
Log data is typically retained for 90 days for security and debugging purposes

9. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

All data is transmitted using SSL/TLS encryption
Passwords are hashed using industry-standard algorithms
Access to personal data is restricted to authorized personnel only
Regular security assessments and updates are performed

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. When we transfer data internationally, we implement appropriate safeguards such as standard contractual clauses to protect your information.

11. Your Rights (GDPR/EEA Users)

If you are located in the EEA, you have the following rights regarding your personal data:

Right of Access: Request a copy of the personal data we hold about you
Right to Rectification: Request correction of inaccurate or incomplete data
Right to Erasure: Request deletion of your personal data ("right to be forgotten")
Right to Restriction: Request limitation of processing of your data
Right to Data Portability: Receive your data in a structured, commonly used format
Right to Object: Object to processing based on legitimate interests

To exercise these rights, please contact us using the information provided below. We will respond to your request within 30 days.

12. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

Right to Know: Request information about the categories and specific pieces of personal information we have collected
Right to Delete: Request deletion of your personal information
Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

13. Children's Privacy

The Service is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal data from a child under 16 without parental consent, we will take steps to delete that information promptly.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes. Your continued use of the Service after changes are posted constitutes your acceptance of the updated policy.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: hello@manyhands.app

We will respond to all legitimate requests within a reasonable timeframe.